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- 1 GST Invoice- Issue, Contents & Download Excel,Word,PDF formats
GST Invoice- Issue, Contents & Download Excel,Word,PDF formats
Instead of directly moving on to invoice format, we should first understand when a GST invoice is issued in the case of a supply of goods and services and in other cases. Also, we will discuss what should be the content of an invoice. After the content section, you can download the GST Bill format in excel, Word, and PDF.
Issue of an Invoice in case of goods and services
Time of supply is extremely important to issue a GST invoice. It is different in goods and services and in reverse charge cases. We will discuss each one by one.
Normal Provisions relating to the issue of GST invoice
According to Section 31(1), GST invoice should be issued on or before if the movement of goods involved at the time of removal and in other cases at the time of delivery of goods or goods made available to the customer.
According to Section 31(2), GST invoice should be issued on or before the provision of services but not beyond 30 days after completion of services and 45 days in case of Banks, Financial institutions, Nonbanking financial companies, and Insurer.
Special Provisions relating to different cases
In case of continuous supply of goods, according to section 31(4), the invoice shall be issued before or at the time of,
(a) Each such statement is issued
(b) Each Such payment is received.
In case of continuous supply of services, according to Section 31(5), the invoice shall be issued on or before,
(a) If the due date is ascertainable in the contract, then on such date.
(b) If the due date is not ascertainable then the date of payment received.
(c) In case of events are fixed in the contract, then the last date of completion of such event.
In case of supply on approval basis, according to Section 31(7), the invoice shall be issued,
(a) Before or at the time of supply
(b) Six months from the date of removal of goods by the supplier
whichever is earlier in (a) or (b).
In case of cessation of supply of services, According to Section 31(6), Where a supply of service ceases under a contract before the completion of the supply, the invoice shall be issued at the time when supply ceases and such invoice shall be issued to the extent of the supply made before such cessation.
Contents of Tax invoice
A GST invoice should have the following details such as
(a) Name, Address, and GSTIN Number
(b) Consecutive Number Series
(c) Date of Issue
(d) Name, Address & GSTIN/UIN of the recipient. (If Registered)
(e) Other details of Unregistered recipient.
(f) HSN code
(g) Description of Goods and Services
(h) Quantity of goods
(i) Total Value
(j) Taxable Value
(k) Rate of Tax
(l) Amount of Tax Charged
(m) Place of Supply
(n) Address of Delivery
(o) If reverse Charge Applicable
(p) Signature or Digital Signature
(q) Nature of document
(r) Serial Number & Date of Tax invoice
- Consecutive serial number should not exceed 16 charcters for tax invoice and one or multiple series shall be maintained for the financial year
- A consolidated revised tax invoice can be issued for all taxable supplied made to an unregistered person.
- In case of inter state supply, where value of supply does not exceed Rs. 2.5 Lacs a consolidated revised tax invoice may be issued separately in respect of all unregistered recipient located in a state.
- Once the invoice is issued as per GST law, GST is payable even if no payment is received from the recipient.
- In case of value of goods and services or both supplied is less than Rs. 200 then no need to issue tax invoice in case of Business to Consumer transactions.
Download GST Bill format in Excel, PDF, and Word
This is the standard format. You can download the GST Bill format in excel or other formats and edit it as per your own terms and conditions.
GST Invoice format for Manufacturing entities
GST Invoice format for traders
Bifurcate the GST Amount into IGST/ CGST & SGST.
In case GST rate is different on items, then add two columns in standard format for Rate and GST amount and total item wise below.
The most commonly used GST invoice format mostly used by retailers.
GST Invoice format for service providers
Most simple invoice format for service providers.
What is a Bill of Supply in GST?
A bill of supply is issued by the taxpayers who are not required to issue tax invoices. In GST, there are cases where a tax invoice cannot be issued since there is no burden of the tax and GST need not be recovered from the customer. In those cases, a Bill of Supply is issued such as
(a) On the supply of exempt goods or services, A bill of supply can be issued. Since the supply is exempted there is no need to levy GST. For example, a supplier of agricultural produce like Milk, Wheat, and for the exemptions mentioned in Section 11 of CGST Act.
(b) A taxpayer who has opted for a composition scheme, A taxpayer whose turnover in the preceding Financial year is less than Rs. 1.5 crores and Rs. 75 lakhs for northeast states including Uttarakhand can opt for a composition scheme. A composition dealer is not allowed to charge GST on an invoice. They have to pay GST at a flat rate of 1% or 5% for Restaurant services from their pockets.
Hence, they are required to issue a “Bill of Supply” and not a tax invoice. However, it is to be noted that, a composition dealer has to mention the words “Composition Taxable Person not eligible to collect GST on supplies”.
In case of electronic Bill of supply, signature, or digital signature shall not be required and Bill of Supply shall have QR code (If E-invoicing is applicable).
Contents of Bill of Supply format in GST
The bill of Supply format in GST shall have the following contents. (1) Name, Address, and GSTN (2) Consecutive Number Series (3)Date of Issue (4) Details of unregistered recipient (5) Name, Address & GSTIN of Registered recipient (6) HSN code (7) Description of goods and services (8) Total Value (9) Signature or Digital Signature. (10) “Composition dealer not eligible to collect GST on supplies”, if applicable.
These are mandatory while if any other information is also there, no problem.
Bill of supply format in Excel & PDF download
Revised Invoice as per Section 31(3)(a)
A revised invoice is issued during the period beginning with an effective date of registration till the date of issuance of a certificate of registration is granted. It shall be issued within one month from the date of issuance of certificates of registration.
A consolidated revised tax invoice is also issued in respect of all taxable supplies made to unregistered persons or interstate supplies where the value of supply to unregistered persons does not exceed two lakh and fifty thousand rupees.
An export invoice is similar to a tax invoice but it carries an endorsement which is stated below.
“SUPPLY MEANT FOR EXPORT/SUPPLY TO SEZ UNIT OR SEZ DEVELOPER FOR AUTHORISED OPERATIONS ON PAYMENT OF INTEGRATED TAX”
“SUPPLY MEANT FOR EXPORT/SUPPLY TO SEZ UNIT OR SEZ DEVELOPER FOR AUTHORISED OPERATIONS UNDER BOND OR LETTER OF UNDERTAKING WITHOUT PAYMENT OF IGST”
Letter of Undertaking number also needs to be mentioned below for that year. Also, Mention the following things.
(a) Name and Address of Recipient
(b) Name and Country of Destination
(c) Address of Delivery
Person Supplying Taxable as well as Exempted Supply
If a registered person is supplying taxable supply as well as exempted goods and services or both to an unregistered person, A single “Invoice-cum-bill of supply” may be issued for all such supplies.